Assistant to the Dean
Faculty: Animation, Arts and Design
Employee Group: Administrative
Campus: Trafalgar (May be assigned activities at any Sheridan campus)
Payband: NI
Reference #: 18/A/83
Hiring Range: $61,360 – $65,195
Application Deadline: October 26, 2018
Salary Range: $61,360 – $76,700
Reporting to the Dean, Faculty Animation, Arts & Design (FAAD), the Assistant to the Dean, the Administrative Assistant performs a variety of complex, confidential administrative functions in support of the goals and objectives of the Dean, the Faculty, and Sheridan-wide academic initiatives. The Assistant manages and coordinates projects, events and related Faculty activities. As a member of the FAAD management team, this position works closely alongside, and provides assistance to, the Dean, Associate Deans, Managers, and others in the Faculty. Due to confidential aspect of work, considerable discretion and judgement is required.
Specific Responsibilities:
Developing, implementing and monitoring administrative procedures to ensure the efficient operation of the Office of the Dean;
Managing the daily activities for the Office of the Dean, including preparing correspondence, scheduling appointments, and reviewing and assessing communications;
Developing communications for FAAD faculty and staff; liaising with other Sheridan stakeholders on behalf of FAAD
Providing administrative support and related logistics, documentation, preparation and follow up for internal and external committees and meetings; Providing leadership with direct responsibility for part-time staff and (work-study) students, as required;
Writing and researching documents for National Association of Schools of Art and Design (NASAD) accreditation purposes;
Developing, updating and maintaining a database of constituents e.g. Program Advisory Committee (PAC), Alumni including notes from visits, meetings etc.;
Identifies strategic membership in FAAD’s external constituency; Builds a database of contacts and conducts strategic and regular communications with them;
Helps organize events for Faculty as they relate to faculty professional development, faculty meetings, special events, retreats for faculty and staff, Convocation, Senate elections, etc.;
Performing other related duties as assigned.
Qualifications:
The successful candidate will possess the following qualifications:
4 year degree that demonstrates an alibity to engage in critical thinking and develop communications independently, along with 5 years of progressive experience providing senior level administrative support, (or an equivalent combination of relevant education and experience).
High level of proficiency with current office applications & technologies
Strong writing and research skills, including use of digital communication tools
Experience with coordinating projects and events
Effective interpersonal and communication skills with a high level of professionalism, discretion, diplomacy & tact
Exercises sound judgement, flexibility and resourcefulness
Ability to develop collaborative work processes and effective teams
Customer service orientation ; Able to deal with faculty and students on a variety of issues
Well-developed organizational, planning, project administration skills
Able to calmly handle a demanding workload, with changing or conflicting priorities and able to prioritize, multi-task, track multiple projects
Self- directed and displays initiative
Strong analytical approach to complex problem solving and Conflict resolution skills
Experience developing web materials, surveys, newsletters and experience in a post-secondary environment would be considrered an asset.
Please apply online: https://careers-sheridancollege.icims.com