Bilingual Program Administrator, OAC
Competition Number 1-21 Deadline Date for Submissions June 11, 2021 Location Toronto Contract Type Regular Full-Time Affiliation Unionized...
Competition Number

Deadline Date for Submissions
June 11, 2021


Contract Type
Regular Full-Time


$43,368 – $65,694


The Ontario Arts Council (OAC) requires an experienced administrator to provide key administrative and logistical support services for regularly assigned granting programs (currently the Community Engaged Arts and Engaging Communities and Schools programs), other programs as necessary, projects and partnerships, as well as communicating detailed information to applicants and school boards on program requirements in both English and French.

Key Responsibilities

  • Responds to inquiries about granting program requirements and use of the on-line grants system by phone, e-mail and in person
  • Reviews applications for eligibility, accuracy and completeness
  • Supports the grant assessment meetings by providing administrative and technical support throughout, such as projecting information to be viewed and taking notes
  • Prepares letters and payments to be issued
  • Prepares mass communications
  • Makes logistical arrangements for in-person meetings, such as room bookings, hotel, travel and meal arrangements
  • Records management, archiving, sorting and filing
  • Provides general and detailed administrative support where needed

Key Qualifications

  • Few years of experience in an administrative capacity, preferably within a not-for-profit arts context, combined with relevant training and/or education to further strengthen one’s ability to do the job
  • Bilingualism in oral and written French and English at the Advanced level is a requirement
  • Proficient reading, writing and verbal communication skills
  • Results-oriented person with strong ability to work under pressure to meet tight deadlines in a fast-paced environment with multiple priorities
  • Highly organized, attentive to detail, multi-tasking individual with strong time management skills
  • Works well independently as well as collegially and collaboratively with others
  • Communicates in a professional demeanor with a customer service focus
  • A supportive, positive attitude when engaging with individuals internally or externally that have different needs, capabilities and are from diverse communities
  • Intermediate to advanced proficiency with Word and Excel is essential, experience with Microsoft Office 365 and Teams is an asset
  • Technically adept in the use of audio-visual equipment and databases
  • General knowledge, understanding, appreciation and experience with a broad range of art forms and not-for-profit arts management is an asset
  • Knowledge of ASL, Indigenous languages is an asset
  • May need to work overtime periodically


Qualified candidates are invited to submit a cover letter and resume by 5 p.m. (please note that applications that do not include a cover letter will not be considered).